By the ClientBrief Team · Last updated September 2026
SuiteFiles costs $230 per month for Semi-Suite (up to 10 users) and $210 per month for Super Suite (up to 5 users) on annual billing, confirmed in USD via the vendor's own pricing schema. Monthly billing is $250 and $225. Counterintuitively, the cheaper plan (Super Suite) has more features — including the client portal — but covers half as many included users as the more expensive Semi-Suite. An Enterprise tier exists with custom, quote-only pricing.
SuiteFiles prices per firm, flat, up to an included user count — not per seat. The two named tiers trade off in an unusual direction: Semi-Suite includes more users (10) but fewer features, while Super Suite includes fewer users (5) but adds e-signature, the client portal and advanced PDF tools on top of everything in Semi-Suite, for a lower monthly price. Neither plan publishes a per-additional-user overage rate — going over the included user count means contacting sales.
Annual or monthly
Document management, integrations with Xero, Karbon, Microsoft 365 and QuickBooks Online, basic PDF tools, secure file storage, and email/Outlook management. No client portal and no e-signature.
Annual or monthly
Everything in Semi-Suite, plus unlimited document signing, a personalized client portal, advanced PDF tools (annotate, merge, reorder, rotate, add and delete pages), and automated folder generation. Marketed by SuiteFiles as its 'best value' plan — and it's the only named tier with a client portal.
Contract
For firms needing more than 5 users with full Super Suite functionality, or enterprise-scale requirements generally. Quoted rather than published.
| Annual vs monthly | $20/mo savings on Semi-Suite, $15/mo on Super Suite |
| Additional users beyond plan cap | Not publicly priced — requires a custom Enterprise quote |
| Firm setup | Annual cost |
|---|---|
| Firm of ≤10, Semi-Suite, no portal needed (annual) | $2,760 / year |
| Firm of ≤5, Super Suite with client portal (annual) | $2,520 / year |
| Firm of ≤10, Semi-Suite (monthly billing) | $3,000 / year |
| Firm of ≤5, Super Suite (monthly billing) | $2,700 / year |
| Firm of 8 wanting the client portal | Not covered by either named plan — requires an Enterprise quote |
For a firm of 5 or fewer that wants document management plus a client-facing portal, Super Suite at $210/month annual is a strong price — cheaper than Semi-Suite despite doing more. For a larger back-office team that just needs shared, searchable file storage without a client portal, Semi-Suite covers up to 10 people for a bit more. The awkward zone is firms of 6-10 who also want the portal: neither named tier fits, and SuiteFiles pushes that case to a custom quote rather than pricing it directly.
Comparing against ClientBrief: ClientBrief is $7.99/month flat — no per-user pricing, no seat minimums, no annual commitment, and unlimited clients and checklists. It covers document collection only: send a checklist, clients upload without an account, reminders go out automatically. It is not a replacement for SuiteFiles's wider feature set, and firms often run both.
How much does SuiteFiles cost?
$230/month for Semi-Suite (up to 10 users) and $210/month for Super Suite (up to 5 users), both billed annually in USD. Monthly billing is $250 and $225 respectively.
Why is Super Suite cheaper than Semi-Suite if it has more features?
Because it includes fewer users — 5 versus 10. SuiteFiles isn't pricing 'better' above 'worse'; it's pricing two different brackets, one wider on seats, one deeper on features. Compared per included seat, Super Suite is actually the pricier plan.
Does SuiteFiles include a client portal?
Only on Super Suite (and the custom Enterprise tier). Semi-Suite is document management and storage without a client-facing portal or e-signature.
Does SuiteFiles charge per user?
No. It's a flat monthly fee that covers up to the plan's included user count — 10 on Semi-Suite, 5 on Super Suite. There's no published per-seat rate.
What happens if my firm has more users than the plan allows?
SuiteFiles doesn't publish a per-additional-user rate for either named tier. Firms that exceed the cap — especially the 5-user cap on Super Suite — need to contact sales for Enterprise pricing.
Does SuiteFiles have a free trial?
The pricing page has 'Start free trial' buttons but doesn't state the trial length there — check the signup flow directly for current terms.
What currency is SuiteFiles priced in?
USD, per the pricing figures published on SuiteFiles' US pricing page. SuiteFiles also serves New Zealand, Australia and the UK — confirm your region's page if you're outside the US.
Is SuiteFiles cheaper than SmartVault or ShareFile?
For a firm of 5, SmartVault's per-seat pricing (roughly $275-325/month at $55-65/user) and ShareFile's roughly $77/month plan cap out differently, but SuiteFiles' Super Suite at $210/month flat for up to 5 users, including a client portal, undercuts SmartVault meaningfully at that team size.
Are there hidden costs with SuiteFiles?
The main one is the lack of published overage pricing — there's no self-serve way to add a 6th user to Super Suite or an 11th to Semi-Suite without a custom quote, unlike competitors that publish a per-seat or per-client add-on rate.
What's the cheapest alternative to SuiteFiles?
For document collection specifically, ClientBrief is $7.99/month flat with unlimited clients — a much narrower scope than SuiteFiles' full document management and portal suite. For a broader feature set at a similar price point, Super Suite itself is competitive against SmartVault and ShareFile for small teams.
Pricing checked against the vendor's public pricing page in August–September 2026. Software vendors change prices, tier names, and included features regularly — always confirm current numbers directly with the vendor before signing.